Last updated: 27 August 2025
Xplor Events Ltd (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This policy explains how we collect, use, and safeguard your information when you use our website and services.
Updates
We may update this Privacy Policy from time to time. The latest version will always be posted here.
Who we are
Xplor Events Ltd is an event infrastructure and activations business based in the UK.
If you have any questions about this policy or your data, please contact:
Email: [email protected]
Address: Building 41, Cowes, PO31 8BX
What data we collect
We may collect:
⦁ Identity data: name, job title, company.
⦁ Contact data: email, phone number, address.
⦁ Technical data: IP address, browser type, device info, cookies.
⦁ Marketing preferences: when you subscribe or opt-in.
⦁ Other info: anything you provide when filling in a contact form or emailing us.
How we use your data
We use your data to:
⦁ Respond to enquiries.
⦁ Provide and manage our services.
⦁ Send updates or marketing (if you opt in).
⦁ Improve our website and user experience.
⦁ Comply with legal obligations.
Legal basis for processing
We rely on the following legal grounds under UK GDPR:
⦁ Contract: to deliver agreed services.
⦁ Consent: when you subscribe to updates or marketing.
⦁ Legitimate interests: for business operations and service improvements.
⦁ Legal obligation: where required by law.
Sharing your data
We may share your data with trusted third-party service providers (such as IT, email platforms, or analytics tools). We do not sell your data.
International transfers
If data is transferred outside the UK/EEA, we ensure appropriate safeguards (such as UK-approved standard contractual clauses).
Data retention
We keep your data only as long as necessary for the purposes collected, usually up to 7 years for business contacts.
Your rights
You have the right to:
⦁ Access your data
⦁ Correct or delete your data
⦁ Object to processing
⦁ Withdraw consent (where applicable)
⦁ Complain to the ICO (Information Commissioner’s Office) if you are unhappy with how we handle your data.
Cookies
We use cookies to analyse website traffic and improve user experience. You can manage or disable cookies via your browser.
Security
We take appropriate steps to protect your data from loss, misuse, or unauthorised access.